Pelham Gardens Middle School

Role of the PA President:

• The president shall preside at all meetings of the association and shall be an ex- officio member of all committees except the nominating committee.
• The president shall appoint chairpersons of association committees with the approval of the executive board.
• The president shall delegate responsibilities to other association members and shall encourage meaningful participation in all parent and school activities.
• The president shall attend all regular meetings of the presidents’ council and shall be a mandatory member of the school leadership team.
• The president shall meet regularly with the executive board members in accordance with these bylaws to plan the agendas for the general membership meetings.
• The president shall be one of the eligible signatories on checks.
• The president shall assist with the June transfer of association records to the incoming executive board.

Register For The Elections Here. (OPEN)

Role of the PA Treasurer:

• The treasurer shall be responsible for all financial affairs and funds of the association.
• The treasurer shall also be responsible for maintaining an updated record of all income and expenditures on school premises and shall be one of the signatories on checks.
• The treasurer shall adhere to and implement all financial procedures established by the association.
• The treasurer shall prepare and present a written report of all transactions at every executive board and general membership meeting.
• This report must include income, refunds, reimbursements and other expenditures, and opening and closing balances for the reporting period.
• The treasurer shall also prepare the association’s interim and annual financial reports.
• The treasurer shall make available all books and financial records for viewing by members upon request and for audit.
• The treasurer shall assist with the June transfer of all association records to the incoming executive board.

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Role of the PA Secretary:

• The recording secretary shall record minutes at all association meetings.
• The recording secretary’s responsibilities shall include the preparation of notices, agendas, sign-in sheets and materials for distribution.
• The recording secretary shall prepare and read the minutes of each association meeting and shall distribute copies of the minutes at the next scheduled meeting for review and approval by the general membership.
• The recording secretary shall maintain custody of the association’s records on school premises.
• The recording secretary shall incorporate all amendments into the bylaws and shall ensure that signed copies of the bylaws with the latest amendments are on file in the principal’s office.
• The recording secretary shall be responsible for reviewing, maintaining and responding to all correspondence addressed to the association.
• The recording secretary shall assist with the June transfer of all association records to the incoming executive board.

Register For The Elections Here. (OPEN)

Role of the PA 1st Vice-President:

• The 1st Vice President shall assist the President and shall assume the President’s duties in his or her temporary absence or at the President’s request.
• The 1st Vice President shall oversee the membership committee and all sub-committees.

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Role of the PA 2nd Vice-President:

• The 2nd Vice-President shall assist the 1st Vice-President and shall assume the 1st Vice-President’s duties in his or her temporary absence or at the 1st Vice-President’s request.
• The 2nd Vice-President shall oversee the a sub-committees.

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Role of the PA 3rd Vice-President:

• The 3rd Vice-President shall assist the 2nd Vice-President and shall assume the 2nd Vice-President’s duties in his or her temporary absence or at the 2nd Vice-President’s request.
• The 3rd Vice-President shall oversee the a sub-committees.

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Role of the Membership Committee:

• The Membership Committee is responsible for outreach to inactive parent members and getting them to be active in the Parent Association.

Role of the Fundraising Committee:

• The Fundraising Committee is responsible for soliciting Parent Association contributions (dues) from parent members and coordinating fundraiser activities for the Parent Association to generate revenue.

Role of the Event Committee:

• The Event Committee is responsible for coordinating Parent Association-sponsored events and managing event resources, staff etc.

Role of the Sponsorship Committee:

• The Sponsorship Committee is responsible for outreach to local businesses and organizations for sponsorships, then establishing and managing relationships with those sponsors.

Role of the Election Chairperson:

• The Elections Chairperson facilitates the election and nominations processes. 
• The Election Chairperson must be a parent who is not running for a position on the Executive Board. 
• This is an important position, because the elections cannot take place without an election chairperson. 
• Election Chairperson position is only held during the elections and does not require any further participation from the parent. 
• There is an Elections Script that has been formatted to  guide the Chairperson through the election process.

Register For The Elections Here. (OPEN)

Role of the Election Note Taker

• Elections Note Taker simply performs the secretary functions for the elections and logs the minutes of the election process by recording the meeting opening,  the nominations, the elected parents and then the meeting adjournment. 
• Here is a minutes format for the note taker.

Register For The Elections Here. (OPEN)