JOIN THE PARENT ASSOCIATION
Welcome to the 2021-2022 School Year
If you are interested in joining the Parent Association of Pelham Gardens Middle School, please contact the Parent Association President (VACANT) at firstname.lastname@example.org or Parent Coordinator Tyrone Leader at email@example.com for more information. Please view the calendar or school news feed (announcements) for the next Parent Association Meeting. All parents are encouraged to participate and attend the each monthly meetings.
Please be aware that all parents and legal guardians of Pelham Gardens Middle School Students are automatically members of the Parent Association. The Parent Association does collect voluntary Parent Association Dues (i.e. parent contribution) from parents in the amount of $10.00 as part of the PA's fundraising efforts. However, you may contribute any amount of money you to wish. The choice is entirely up to you. Click Here to Donate.
We welcome and encourage all parents to provide any reasonable contribution they can offer, be it Time (i.e. volunteering), Money (i.e. contributions), Participation (i.e. attendance) or Resources (e.g. food, supplies or information). Every parent is equally important and we want to see as many parents as possible participating... from 6th grade to 8th grade.
The president shall preside at all meetings of the association and shall be an ex- officio member of all committees except the nominating committee. The president shall appoint chairpersons of association committees with the approval of the executive board. The president shall delegate responsibilities to other association members and shall encourage meaningful participation in all parent and school activities. The president shall attend all regular meetings of the presidents’ council and shall be a mandatory member of the school leadership team. The president shall meet regularly with the executive board members in accordance with these bylaws to plan the agendas for the general membership meetings. The president shall be one of the eligible signatories on checks. The president shall assist with the June transfer of association records to the incoming executive board.
The treasurer shall be responsible for all financial affairs and funds of the association. The treasurer shall also be responsible for maintaining an updated record of all income and expenditures on school premises and shall be one of the signatories on checks. The treasurer shall adhere to and implement all financial procedures established by the association. The treasurer shall prepare and present a written report of all transactions at every executive board and general membership meeting. This report must include income, refunds, reimbursements and other expenditures, and opening and closing balances for the reporting period. The treasurer shall also prepare the association’s interim and annual financial reports. The treasurer shall make available all books and financial records for viewing by members upon request and for audit. The treasurer shall assist with the June transfer of all association records to the incoming executive board.
The recording secretary shall record minutes at all association meetings. The recording secretary’s responsibilities shall include the preparation of notices, agendas, sign-in sheets and materials for distribution. The recording secretary shall prepare and read the minutes of each association meeting and shall distribute copies of the minutes at the next scheduled meeting for review and approval by the general membership. The recording secretary shall maintain custody of the association’s records on school premises. The recording secretary shall incorporate all amendments into the bylaws and shall ensure that signed copies of the bylaws with the latest amendments are on file in the principal’s office. The recording secretary shall be responsible for reviewing, maintaining and responding to all correspondence addressed to the association. The recording secretary shall assist with the June transfer of all association records to the incoming executive board.
The Vice President shall assist the President and shall assume the President’s duties in his or her temporary absence or at the President’s request. The Vice President shall oversee the membership committee and all sub-committees.
The Elections Chairperson facilitates the elections and nomination process.
Election Note Taker
Elections Note Taker simply performs the secretary function for the elections and logs the minutes (meeting opening, nominations, elected parents, meeting close).
Join the Parent Association
If you are interested in running for a seat on the Executive Board, please contact Parent Association President (VACANT) or Parent Coordinator Tyrone Leader for more information, or to take the next steps and fill out our Election Nomination Form.